Agenda, decisions and minutes

Executive - Tuesday, 1st March, 2022 10.30 am

Venue: Council Chamber - City Hall, Bradford. View directions

Contact: Jill Bell / Yusuf Patel 

Items
No. Item

102.

DISCLOSURES OF INTEREST

(Members Code of Conduct - Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members may remain in the meeting and take part fully in discussion and voting unless the interest is a disclosable pecuniary interest or an interest which the Member feels would call into question their compliance with the wider principles set out in the Code of Conduct.  Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(2)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(3)       Members are also welcome to disclose interests which are not disclosable pecuniary interests but which they consider should be made in the interest of clarity.

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

Minutes:

In the interest of transparency, Councillors Hinchcliffe, Khan and Duffy declared that they were members of the West Yorkshire Joint Services Committee (Minute   refers)

 

Councillor Duffy also declared that she was Chair of Governors at Sandy Lane Primary (Minute  refers).


ACTION: City Solicitor

 

103.

MINUTES

Recommended –

 

That the minutes of the meeting held on 1 February 2022 be signed as a correct record (previously circulated).

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

 

Minutes:

Resolved –

 

That the minutes of the meeting held on 1 February 2022 be signed as a correct record.

104.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Jill Bell / Yusuf Patel - 01274 434580 434579)

Minutes:

There were no appeals submitted by the public to review decisions to restrict

documents.

105.

RECOMMENDATIONS TO THE EXECUTIVE

To note any recommendations to the Executive that may be the subject of report to a future meeting.  (Schedule to be tabled at the meeting). 

 

 (Jill Bell / Yusuf Patel - 01274 434580 434579)

 

Minutes:

There were no recommendations referred to the Executive.

LEADER OF COUNCIL & CORPORATE

(Councillor Hinchcliffe)

106.

WEST YORKSHIRE JOINT SERVICES - GOVERNANCE CHANGES AND LEGAL AGREEMENT pdf icon PDF 226 KB

The City Solicitor will submit a report (Document “BG”) which seeks approval for governance changes at West Yorkshire Joint Services and for changes to the underpinning legal agreement.  In recent years the non-statutory activity of Joint Services has contracted. WYJS Committee are recommending a slimmed down model of governance which will still deliver the statutory functions of the 5 Councils whilst minimising bureaucracy and increasing accountability and visibility of the services provided.

 

Recommended –

 

That Executive approve the recommendation of the West Yorkshire Joint

Services Committee to modify its governance arrangements and

authorise the City Solicitor to sign the revised Agreement.

 

Overview and Scrutiny Committee: Corporate

 

(Michael Bowness - 077910 38758)

 

 

Additional documents:

Decision:

Resolved –

 

That the recommendation of the West Yorkshire Joint Services

Committee to modify its governance arrangements be approved and that

the City Solicitor be authorised to sign the revised Agreement.

 

ACTION: City Solicitor

Overview and Scrutiny Committee: Corporate

 

(Michael Bowness - 077910 38758)

 

Minutes:

The City Solicitor submitted a report (Document “BG”) which sought approval for governance changes at West Yorkshire Joint Services and for changes to the underpinning legal agreement.  In recent years the non-statutory activity of Joint Services has contracted. WYJS Committee are recommending a slimmed down model of governance which will still deliver the statutory functions of the 5 Councils whilst minimising bureaucracy and increasing accountability and visibility of the services provided.  The details of the proposed changes were set out in Document “BG”.

 

The Children and Families Portfolio Holder stated that the streamlined services will result in efficiency gains, and she thanked the Strategic Director Corporate Resources for undertaking the review which had informed the proposed changes.

 

Resolved –

 

That the recommendation of the West Yorkshire Joint Services

Committee to modify its governance arrangements be approved and that

the City Solicitor be authorised to sign the revised Agreement.

 

ACTION: City Solicitor

Overview and Scrutiny Committee: Corporate

 

 

EDUCATION, EMPLOYMENT AND SKILLS PORTFOLIO & DEPUTY LEADER

(Councillor I Khan)

107.

PROPOSAL TO LOWER THE AGE RANGE AT SANDY LANE PRIMARY SCHOOL FROM 4 TO 11 YEARS TO 2 TO 11 YEARS pdf icon PDF 483 KB

The Strategic Director of Children’s Services will submit a report

(Document “BH”) which  sets out proposal to establish Early Years provision at Sandy Lane Primary School.  Sandy Lane Primary School, Cottingley Road, Allerton Bradford BD15 9JU currently admits children aged between 4 to 11 years. The proposal is to lower the age range of the school to the admission of include 2, 3 and 4 year olds.

 

The proposal will create provision for up to 26 full time equivalent places allowing 2, 3 and 4-year old children to access their early education entitlement. The provision will be managed by the School Governing Body.

 

Recommended –

 

That the Executive approve the proposal to change the lower age range

at Sandy Lane Primary School to include 2, 3 and 4 year old children

from 1 April 2022. This will support families residing in the Sandy Lane

neighbourhood by improving their access to a full range of early years

and childcare provision to meet the needs of the children and their

families.

 

Overview and Scrutiny Committee: Children’s Services

 

(Emma Hamer - 01274 439535)

 

Decision:

Resolved –

 

That the proposal to change the lower age Range at Sandy Lane Primary

School to include 2, 3 and 4 year old children from 1 April 2022 be

approved. This will support families residing in the Sandy Lane

neighbourhood by improving their access to a full range of early years

and childcare provision to meet the needs of the children and their

families.

 

ACTION: Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

(Emma Hamer - 01274 439535)

Minutes:

The Strategic Director of Children’s Services submitted a report

(Document “BH”) which set out proposals to establish Early Years provision at Sandy Lane Primary School.  Sandy Lane Primary School, Cottingley Road, Allerton, Bradford BD15 9JU currently admits children aged between 4 to 11 years. The proposal is to lower the age range of the school to allow the admission of 2, 3 and 4 year olds.

 

The proposal will create provision for up to 26 full time equivalent places allowing 2, 3 and 4 year old children to access their early education entitlement. The provision will be managed by the School Governing Body. 

 

In line with the Department for Education Making Significant Changes (‘Prescribed Alterations’) to Maintained Schools guidance, a six-week Statutory Consultation was carried out from 3rd December 2021 to 18th January 2022.

 

In total there were 79 responses received to the consultation:

 

  • 51 respondents agreed with the proposal.
  • 25 respondents disagreed with the proposal.
  • 85.7% of parents agreed with the proposal.
  • 65% of local residents agreed with the proposal.

 

The Children and Families Portfolio Holder stressed that the changes will enable local people to access improved provision in the area.

 

Resolved –

 

That the proposal to change the lower age Range at Sandy Lane Primary

School to include 2, 3 and 4 year old children from 1 April 2022 be

approved. This will support families residing in the Sandy Lane

neighbourhood by improving their access to a full range of early years

and childcare provision to meet the needs of the children and their

families.

 

ACTION: Strategic Director Children’s Services

 

Overview and Scrutiny Committee: Children’s Services

 

REGENERATION, PLANNING & TRANSPORT PORTFOLIO

(Councillor Ross-Shaw)

108.

ILKLEY NEIGHBOURHOOD DEVELOPMENT PLAN pdf icon PDF 301 KB

The Strategic Director of Place will submit a report (Document “BI”) which sets out the Ilkley Neighbourhood Development Plan which has been prepared by the Town Council. The Plan has now been the subject of an independent examination by Andrew Freeman and his report confirms that the Plan, subject to the incorporation of a number of modifications meets the Basic Conditions outlined in legislation. He has recommended that the Plan proceeds to local referendum.

 

Recommended –

 

(1)       That the submitted Ilkley Neighbourhood Development Plan and          accompanying Policies Map (Appendices 1a and 1b to Document “BI”) is subject to the modifications (Proposed Modifications PM1    to PM13) as set out in the Examiner’s Report (Appendix 2 to             Document “BI”), together with any relevant factual changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Ilkley Neighbourhood      Development Plan is subject to a local referendum in the        designation neighbourhood area (the Ilkley Town Council area).

 

(3)       That should the Plan be successful at the local referendum, the            Plan should be formally made via delegated decision by the            Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning       and Transport) in line with the agreed governance arrangements         and within the timescales required by legislation.

 

(Overview & Scrutiny Committee: Regeneration and Economy)

 

(Andrew Marshall - 01274 434050)

 

Note:  Ilkley Neighbourhood Development Plan – in order to access the following documents which are referenced Appendix 1A/1B respectively in the report, please click on the relevant link:

 

 

Additional documents:

Decision:

Resolved –

 

(1)       That the submitted Ilkley Neighbourhood Development Plan      and accompanying Policies Map (Appendices 1a and 1b to          Document “BI”) be subject to the modifications (Proposed    Modifications PM1 to PM13) as set out in the Examiner’s             Report             (Appendix 2 to Document “BI”), together with any relevant factual       changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Ilkley Neighbourhood      Development Plan be subject to a local referendum in the        designation neighbourhood area (the Ilkley Town Council             area).

 

(3)       That should the Plan be successful at the local referendum, the            Plan should be formally made via delegated decision by the            Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning and Transport) in line with the agreed governance arrangements and within the timescales required by legislation.

 

ACTION: Assistant Director Transportation Design and Planning

 

(Overview & Scrutiny Committee: Regeneration and Economy)

 

(Andrew Marshall - 01274 434050)

 

Minutes:

The Strategic Director of Place submitted a report (Document “BI”) which set out the Ilkley Neighbourhood Development Plan which had been prepared by the Town Council.

 

In accordance with legislation, the Plan had been the subject of an independent examination. The Examiner’s report confirmed that the Plan had met all relevant legal requirements and that, subject to a number of modifications, meets the Basic Conditions for neighbourhood plans.

The report recommended that the Council agree to all of the proposed modifications and that the modified plan proceeds to a referendum in the Town Council area.

An Ilkley Town Councillor was present at the meeting and stated that the Plan had taken a number of years to devise and involved input from a number of local organisations, including the Ilkley Civic Society, Bradford Residents Action Group and Ilkley Design Statement, and that the input of these organisations had been invaluable.  In drafting the Plan issues such as the climate emergency had been incorporated and strengthened, and that the level of responses to the consultation had been good.

The Leader in welcoming the Plan stressed the need to review and update the Plan in the future to take into account for example, the impact of development on infrastructure.

The Regeneration, Planning and Transport Portfolio Holder echoed the comments made by the Town Council and congratulated them on devising the Plan. 

Resolved –

 

(1)       That the submitted Ilkley Neighbourhood Development Plan      and accompanying Policies Map (Appendices 1a and 1b to          Document “BI”) be subject to the modifications (Proposed    Modifications PM1 to PM13) as set out in the Examiner’s             Report             (Appendix 2 to Document “BI”), together with any relevant factual       changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Ilkley Neighbourhood      Development Plan be subject to a local referendum in the        designation neighbourhood area (the Ilkley Town Council             area).

 

(3)       That should the Plan be successful at the local referendum, the            Plan should be formally made via delegated decision by the            Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning and Transport) in line with the agreed governance arrangements and within the timescales required by legislation.

 

ACTION: Assistant Director Transportation Design and Planning

 

(Overview & Scrutiny Committee: Regeneration and Economy)

 

 

109.

OXENHOPE NEIGHBOURHOOD DEVELOPMENT PLAN pdf icon PDF 297 KB

The Strategic Director of Place will submit a report (Document “BJ”) which sets out the Oxenhope Neighbourhood Development Plan which has been prepared by Oxenhope Village Council. The Plan has now been the subject of an independent examination by Andrew Freeman and his report confirms that the Plan, subject to the incorporation of a number of modifications meets the Basic Conditions outlined in legislation. He has recommended that the Plan proceeds to local referendum.

 

Recommended –

 

(1)       That the submitted Oxenhope Neighbourhood Development Plan         and accompanying Policies Map (Appendices 1a and 1b to     Document “BJ”) is subject to the modifications (Proposed             Modifications PM1 to PM12) as set out in the Examiner’s Report           (Appendix 2 to Document “BJ”), together with any relevant factual      changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Oxenhope Neighbourhood        Development Plan including the Oxenhope Design Guide           (Appendix 1c to Document “BJ”) is subject to a local referendum    in the designation neighbourhood area (the Oxenhope Village Council area).

 

(3)       That should the Plan be successful at the local referendum, the           Plan should be formally made via delegated decision by the            Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning       and Transport) in line with the agreed governance arrangements         and within the timescales required by legislation.

 

Overview & Scrutiny Committee: Regeneration and Economy

 

(Andrew Marshall - 01274 434050)

 

 

Note:  Oxenhope Neighbourhood Development Plan – in order to access the following documents which are referenced Appendix 1A/1B & 1C respectively in the report, please click on the relevant link:

 

 

 

Additional documents:

Decision:

 

Resolved –

 

(1)       That the submitted Oxenhope Neighbourhood Development      Plan and accompanying Policies Map (Appendices 1a and 1b to     Document “BJ”) be subject to the modifications (Proposed             Modifications PM1 to PM12) as set out in the Examiner’s Report           (Appendix 2 to Document “BJ”), together with any relevant factual      changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Oxenhope Neighbourhood        Development Plan including the Oxenhope Design Guide           (Appendix 1c to Document “BJ”) be subject to a local   referendum in the designation neighbourhood area (the             Oxenhope Village Council area).

 

(3)       That should the Plan be successful at the local referendum, the           Plan should be formally made via delegated decision by       the      Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning       and Transport) in line with the agreed governance arrangements         and within the timescales required by legislation.

 

ACTION: Assistant Director Transportation Design and Planning

 

Overview & Scrutiny Committee: Regeneration and Economy

 

(Andrew Marshall - 01274 434050)

 

 

Minutes:

The Strategic Director of Place submitted a report (Document “BJ”) which set out the Oxenhope Neighbourhood Development Plan which had been prepared by Oxenhope Village Council.

 

In accordance with legislation, the Plan had been the subject of an independent examination.  The Examiner’s report confirms that the Plan had met all relevant legal requirements and that, subject to a number of modifications, meets the Basic Conditions for neighbourhood plans.

 

The report recommended that the Council agree to all of the proposed modifications and that the modified plan proceeds to a referendum in the Village Council area.

 

The Chair of Oxenhope Parish Council was present at the meeting and he thanked officers in the Council’s Planning Department for the diligent manner in which they had helped the Village Council in devising the Plan. The contribution of community organisations and volunteers was also alluded to.  The historical, heritage, tourism and business aspects of the Village were outlined, and the need for sympathetic development was acknowledged. Diversification of agriculture and tourism businesses would be required moving forwards. 

 

The Main Opposition Group Leader was also present at the meeting and welcomed the invaluable contribution of the various organisations, including volunteers, in coming forward and assisting in devising the Plan.

 

The Portfolio Holder for Neighbourhoods and Community Safety paid tribute to the work of all the local councils in the District.

 

The Regeneration, Planning and Transport Portfolio Holder commented on the excellence of the Plan’s Design and that it would be an important document in the context of the Local Plan.

 

Resolved –

 

(1)       That the submitted Oxenhope Neighbourhood Development      Plan and accompanying Policies Map (Appendices 1a and 1b to     Document “BJ”) be subject to the modifications (Proposed             Modifications PM1 to PM12) as set out in the Examiner’s Report           (Appendix 2 to Document “BJ”), together with any relevant factual      changes to ensure the amended Plan is correct.

 

(2)       That the modified and amended Oxenhope Neighbourhood        Development Plan including the Oxenhope Design Guide           (Appendix 1c to Document “BJ”) be subject to a local   referendum in the designation neighbourhood area (the             Oxenhope Village Council area).

 

(3)       That should the Plan be successful at the local referendum, the           Plan should be formally made via delegated decision by       the      Assistant Director (Planning, Transportation and Highways) in          consultation with the Portfolio Holder (Regeneration, Planning       and Transport) in line with the agreed governance arrangements         and within the timescales required by legislation.

 

ACTION: Assistant Director Transportation Design and Planning

 

Overview & Scrutiny Committee: Regeneration and Economy

 

 

 

110.

MINUTES OF THE WEST YORKSHIRE COMBINED AUTHORITY

To receive the minutes of the meeting(s) of the West Yorkshire Combined Authority held on 9 December 2021 (Please click here to view the minutes)

Minutes:

That the minutes of the meeting of the West Yorkshire Combined Authority held on 9 December 2021 be received.