Agenda

Governance and Audit Committee - Thursday, 14th July, 2022 10.30 am

Venue: Committee Room 3 - City Hall, Bradford. View directions

Contact: Fatima Butt 01274 432227/Kanwal Amrez 07929070288 

Items
No. Item

A. PROCEDURAL ITEMS

1.

ALTERNATE MEMBERS (Standing Order 34)

The City Solicitor will report the names of alternate Members who are attending the meeting in place of appointed Members. 

 

2.

DISCLOSURES OF INTEREST

(Members Code of Conduct – Part 4A of the Constitution)

 

To receive disclosures of interests from members and co-opted members on matters to be considered at the meeting. The disclosure must include the nature of the interest.

 

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

 

Notes:

 

(1)       Members must consider their interests, and act according to the following:

 

Type of Interest

You must:

 

 

Disclosable Pecuniary Interests

Disclose the interest; not participate in the discussion or vote; and leave the meeting unless you have a dispensation.

 

 

Other Registrable Interests (Directly Related)

OR

Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak but otherwise not participate in the discussion or vote; and leave the meeting unless you have a dispensation.

 

 

 

Other Registrable Interests (Affects)

OR

Non-Registrable Interests (Affects)

Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being

 (a) to a greater extent than it affects the financial interests of a majority of inhabitants of the affected ward, and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest;

in which case speak on the item only if the public are also allowed to speak but otherwise not do not participate in the discussion or vote; and leave the meeting unless you have a dispensation.

 

(2)       Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

 

(3)       Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them.  A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992. 

 

(4)       Officers must disclose interests in accordance with Council Standing Order 44.

 

 

3.

MINUTES

Recommended –

 

That the minutes of the meeting held on 9 June 2022 be signed as a correct record (previously circulated).

 

(Fatima Butt – 01274 432227)

4.

INSPECTION OF REPORTS AND BACKGROUND PAPERS

(Access to Information Procedure Rules – Part 3B of the Constitution)

 

Reports and background papers for agenda items may be inspected by contacting the person shown after each agenda item.  Certain reports and background papers may be restricted. 

 

Any request to remove the restriction on a report or background paper should be made to the relevant Strategic Director or Assistant Director whose name is shown on the front page of the report. 

 

If that request is refused, there is a right of appeal to this meeting. 

 

Please contact the officer shown below in advance of the meeting if you wish to appeal. 

 

(Fatima Butt - 01274 432227)

 

B. BUSINESS ITEMS

5.

REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA 2000) - LEVEL OF USE (QUARTERLY UPDATE) pdf icon PDF 442 KB

The Interim City Solicitor will submit Document “E” which provides information relating to:

 

·         The number of authorised and approved covert surveillance operations (Nil return) undertaken by the Councils criminal investigation teams for the first two quarters of 2022.

·         The arrangements for training to be provided to officers of the Council.

·         The use of the Councils CCTV equipment by the Police or Department of Work and Pensions (DWP) for covert surveillance.

 

Recommended –

 

(1) That the contents of the report be noted.

 

(2) That the Councils continued compliance with RIPA as coordinated

      and monitored by the Councils RIPA Coordinator and Monitoring

      Officer and the Senior Responsible Officer be noted.

 

(3) That the RIPA training arranged be noted.

 

                                                                        (Richard Winter – 01274 434292)

 

6.

CORPORATE INVESTIGATIONS UNIT PERFORMANCE AND ACTIVITY REPORT FOR THE FINANCIAL YEAR 2021/22 pdf icon PDF 1 MB

The Council has a duty to protect the public purse and has committed to a zero tolerance approach to fraud, theft, corruption (including bribery), or any other financial irregularity committed against the organisation. Fraud is a prevalent cause of concern in the public sector and continues to pose financial threats to local authoritiesThe Council recognises that each pound lost to fraud represents a loss to the public purse and reduces the Council’s ability to provide services to people who need them.

 

The Director of Finance and IT will submit Document “F” which reports on the Council’s Corporate Investigation Unit (CIU) latest performance information and provides assurance that the Council’s counter fraud arrangements are effective.

 

Recommended -

 

That the activity and performance carried out by the Corporate Investigation Unit to prevent, detect and deter the Council from instances of fraud, theft, corruption or any other financial irregularity in 2021/22 be noted.

 

                                    (Tracey Banfield/Harry Singh – 01274 434794/437256)

 

 

 

 

 

 

7.

TERMS OF REFERENCE FOR A COMMUNITY GOVERNANCE REVIEW FOR THE DISSOLVING OF HAWORTH, CROSS ROADS AND STANBURY PARISH COUNCIL AND CREATION OF CROSS ROADS PARISH COUNCIL AND/EITHER HAWORTH AND STANBURY PARISH COUNCIL pdf icon PDF 2 MB

The Interim City Solicitor will submit Document “G” which reports that the

Council has received a valid petition requesting a Community

Governance Review (CGR) for a proposed change to a Local Council in the

Worth Valley ward. The Committee must now make arrangements for the

CGR, and as a first step must agree its terms of reference. The report

summarises the relevant background issues and the proposes draft Terms of

Reference to initiate the CGR process.

 

Recommended –

 

(1)  That the Terms of Reference highlighted in Appendix 1 for a Community Governance Review for a proposed dissolving of an existing Local Council and creation of two new Local Councils in the Worth Valley ward, as detailed in the report, be approved subject to any amendments required by the Committee.

 

(2)  That the Committee authorise officers to conduct the Community Governance Review in accordance with the Local Government and Public Involvement in Health Act 2007 and the statutory guidance which relates to it.

 

                                                            (Alice Bentley – 01535 618008)

 

8.

INTERNAL AUDIT ANNUAL REPORT 2021/22 pdf icon PDF 1 MB

The Director of Finance and IT will submit (Document “H”) which

reports that the purpose of the report is to inform members of the

Committee about the service Internal Audit has provided to the

Council during the financial year 2021/22.

 

In particular Members are advised of the following:-

 

·         Internal Audit completed 83% of the 2021/22 audit plan which was below the target of 90%.

 

·         Internal Audit’s Client satisfaction identified that 100% of the respondents said that the “recommendations were useful and realistic” and believed that the audit was “of benefit to management.”

 

·         100% of all high priority recommendations made from the work undertaken were accepted by management.  

 

Recommended –

 

That the work carried out by Internal Audit during 2021/22 be recognised and supported.

 

                                                (Mark St Romaine – 01274 432888)

 

 

9.

PUBLIC SECTOR INTERNAL AUDIT STANDARDS - PROPOSALS FOR UNDERTAKING AN EXTERNAL REVIEW OF INTERNAL AUDIT pdf icon PDF 276 KB

The Director of Finance and IT will submit Document “I” which outline the

benefits of the proposed arrangements for carrying out the external review of

the Council’s Internal Audit function, as required by the Public Sector Internal

Audit Standards (PSIAS).

 

Recommended –

 

That Option 2 (the appointment of an independent assessor which is

buying in the review from a professional body such as CIPFA or IIA) be

agreed as the proposed arrangements for carrying out the external review

of the Council’s Internal Audit function, as required by the Public Sector

Internal Audit Standards (PSIAS).

 

                                                            (Mark St Romaine – 01274 432888)